Store, organise and control every business document — with version history, approval workflows, a client portal and POPIA-compliant storage. Built by Cybergenix, integrated with Microsoft 365 and Google Drive. Available as an add-on to any IT support retainer.
Cybergenix Docs is a document and file management system built for South African businesses — available as an add-on to any Cybergenix IT support retainer. It gives your team organised, version-controlled, POPIA-compliant document storage with approval workflows, role-based access and a client portal. It integrates with Microsoft 365 and Google Drive so documents are accessible in the tools your team already uses. No new logins to learn, no data leaving South Africa, no per-user pricing surprises.
The wrong version of a contract gets signed. A quote is sent from a draft file. Nobody can find the original NDA from 2023. Sound familiar? Every SA business has this problem.
Everyone can see everything — or nothing. No way to give a client access to their own files without emailing them. No audit trail of who opened what.
Documents get signed before the right person has reviewed them. Changes happen without a record. There is no formal workflow — just WhatsApp messages.
Sensitive documents — employee records, client data, financial information — stored in unsecured shared drives or personal email accounts. This is a POPIA violation.
A clean, fast web interface your team can use from any browser — no software to install.
Structured folder hierarchy with tags, metadata and full-text search. Every document in one place — no more hunting through email, WhatsApp and shared drives simultaneously.
Every edit creates a new version. See exactly what changed, who changed it and when. Restore any previous version with one click. Never lose a document again.
Assign permissions at folder or document level. Staff see only what their role requires. Directors see everything. Clients see only their own files. Full audit log of every access.
Create approval workflows — documents route automatically to the right person for review and sign-off. Email and in-app notifications. Full audit trail of approvals and rejections.
Give clients secure access to their own documents. They upload, download and review files without you emailing attachments back and forth. Branded with your business details.
Sync with your existing M365 or Google Workspace. Documents created in Word or Google Docs appear in Docs automatically. Work in the tools you already use.
Data stored in South Africa. Encryption at rest and in transit. Role-based access with audit logs satisfies POPIA's technical requirements for document handling. We provide the compliance documentation.
Cybergenix Docs is priced as a monthly add-on to any IT support retainer. No per-user fees — one flat rate per company per month.
Prices are add-ons to your existing IT support retainer. No separate contract — one invoice, one point of contact. Cancel with 30 days notice alongside your IT retainer.
Matter files, contracts, NDAs and court documents — version controlled and accessible only by the attorneys working on that matter. Client portal for document exchange. Full POPIA compliance documentation for confidential client files.
Practice policies, supplier contracts, compliance documentation and HR records — stored securely with access restricted to authorised staff. Satisfies POPIA's strict requirements for health information handling.
Client financial documents, engagement letters and tax records — approval workflows ensure the right partner reviews before anything is sent. Client portal replaces emailing sensitive financial documents back and forth.
Already a Cybergenix IT client? WhatsApp us to add Docs to your account — setup takes one business day. Not yet a client? Ask about a combined IT support + Docs package.